If you’re like me, you have created multiple folders under your main address book in Outlook. I store my personal contacts in the default Contacts address book, which I can access from my Windows Mobile device. However, I created additional folders for groups of other contacts by going to Contacts and choosing File – New folder (you can also click the “New” button on the Standard tool bar and choose new folder from the drop-down list).
You may have noticed that when you open a new mail message, and click on “To” for names, you don’t see all the new folders you created in the Address List. This tip shows you how easy it is to add more folders to the Address List. Once you do this, you can click on the pull down list under Address Book and find addresses in other folders. This works in both Outlook 2003 and 2007.
In Outlook, click on the Contacts. Right-click the folder you want to save to the address list. Choose “properties” and the tab “Outlook Address Book.” Check the box next to “Show this folder as an email address book,” click “OK” to save. Open a new email message and click the “To.” Look in the pull-down list for the new address book.