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Posts published in October 2016

Tips on How to Make a Hacker’s Job Harder

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Is your email safe? A recent Yahoo hack indicates that nothing is safe, especially from hackers. Did you know there are things you can do to make a hacker’s job much harder? Check out these five tips from InfoWorld and these seven tips from Above the Law to learn ways you can protect yourself and your firm. Also, heed this advice from Techlicious on what to do if your email gets hacked. PMAP is Practice Management Assistance for Bar members. Email pmap@scbar.org.

Tips on How to Handle Wet Paper Legal Files

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With the disastrous flooding in North Carolina and South Carolina, it is likely that there are lawyers’ offices among the flooded. Once the waters recede, lawyers will have books and wet paper legal files to contend with. First, understand that the paper will never be the same, even if it is readable. According to the Smithsonian Institute, air drying can work, but if you have a lot of documents, you should put them in plastic bags and freeze them in the coldest freezer possible. Later, you can either call a professional to freeze dry the papers or work on them yourself, following instructions online. Anyone can easily see this approach isn’t the best. What if you have no electricity for a freezer? Will you have time for the delicate job of pulling pages apart? A better solution: make sure that all of your law firm’s documents are scanned and saved in an internet document storage site, such as Mozy, Carbonite or SpiderOak.

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Practice Pointers: Preparing for a Hurricane

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  • Evaluate your emergency response plan.
    • Decide how emergency information is going to be communicated to employees
    • Locate your emergency contact list and take it to a safe location outside the office
    • Account for all people in your office
    • Determine who will issue the all clear
  • Identify specific items (valuable artwork, technology, key records, etc.) that need to be evacuated from the office (Note: This should only happen if time permits and without endangering people.)
  • Identify hazards in the event of power outages, wind damage or flooding (overloaded electrical currents, improper use of extension cords, blocked stairways, and exits, etc.)
  • Provide cable locks on laptops
  • Make sure bookshelves are secured to the wall
  • Grab your disaster recovery file and all supporting information
    • What should be in a disaster recovery file?
      • emergency contact information
      • partnership and other firm related agreements
      • leases/subleases
      • insurance policy & broker information
      • inventory list, including videos and photographs, if taken
      • important product keys to office equipment, serial numbers, usernames, passwords, etc.
      • office calendar (if manual), statute of limitations manual, and any other time sensitive information
      • any other important administrative records or documents.
  • Do a full backup of all hard drives and data drives
  • Do a test restore
  • Remember the personal safety of everyone is your top priority.