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Posts published in “Internet Solutions”

Productivity Tip: Managing Digital Distractions

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According to a national survey by ComPsych, “nearly 90 percent of employees suffer from digital distraction.”

What are some ways to reduce distractions and increase productivity? Stick to one task at a time, set boundaries and prioritize. In addition, minimize digital distractions by following these tips from Cleveland and from Digital Responsibility.

Also, check out websites and apps that promote productive work environments:

​Looking for other time-saver and productivity resources? Contact pmap@scbar.org for assistance.

Head in the Cloud…How to Migrate to Cloud Storage

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Are you thinking of replacing your office server with cloud storage?

Guess what? You are not alone!

Almost half of solo and small firms are investigating the same thing. But where do you begin?

Find answers to these questions, plus more, in this article by Catherine Sanders Reach, (Director of Law Practice Management and Technology, Chicago Bar Association) entitled:  “What Flavor of Cloud Storage Should I Use?”. Also, review this article by Robert Ambrogi, recent recipient of New England’s highest journalist honor, the Yankee Quill,  to help you interview cloud providers.

Do you have additional questions or need further assistance? Contact pmap@scbar.org.

9 PMAP Website Resources to Help You Manage your Law Firm

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In recognition of National Small Business Week, check out a few of our favorite practice management and technology website resources to help you manage your small firm (or large firm):

  1. Start a Practice - Are you planning to start a practice? Navigate these resources to find tools to help you develop a business plan, create a budget, decide on an entity and firm name, find the right location, get the proper licenses/insurance, market, prepare for emergencies, choose technology, plus much more!
  2. Close a Practice - You're thinking about winding down your practice...but you have no clue where to begin. Check out the PMA's guide to close your office plus how to transition out of practice based on a variety of situations. We even have resources for succession planning!
  3. Firm or Law Partner Changes - Things happen: Lawyers decide to leave in order to form new partnerships, go solo, or dissolve practices. Our lawyers in transition section will help you navigate through a variety of situations. If you cannot locate a particular situation, contact pmap@scbar.org for assistance.
  4. Build Your Practice - Whether you want to explore client development or learn how to build your business, our business development resources provide a variety of tips from a variety of marketing resources.
  5. Prepare for the Worst - With Atlantic Hurricane Season kicking off officially June 1st and manmade or natural disasters happening every day, it is important for law firms to create a disaster and emergency preparedness plan. Check out our Prepare page for tips and also request a free copy of our disaster handbook, if you do not one.
  6. Time and Business Management - How should you manage your time and stay organized in your business? Check out a few great tips here. (P.S. Don't forget to check out our SC Small Firm blog for more organization/time management tips and the PMAP Forms Bank for correspondence, checklists, plus more.)
  7. Technology Tips - Whether you are interested in learning more about technology or looking for a specific tech topic (software, security, consultants, etc.), our tech tips section will help you navigate through some of the most important decisions in managing your practice.
  8. Legal Research (for South Carolina Bar members) - Looking to conduct research for a particular case or cases? Check out the South Carolina Bar's free legal research member benefit Fastcase by logging into the Bar's website. Our FAQ's page will help show you how.
  9. Resources- Can't find a specific resource you're looking for? Don't forget the South Carolina Bar has over 160 resources available to active Bar members in good standing via the Lending Library. Also, check out the PMAP Videos Bank and the FAQ Bank for helpful tips and information.

Contact the Practice Management Assistance Program for further assistance in managing your law practice.

Do you own a laptop or mobile device?

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How long has it been since you fully backed it up and encrypted it?

If your answer is longer than 30 days, then you might want to think about backing it up and encrypting it today!

Why? Because in the United States, a laptop goes missing every 50 seconds!

That's not the best odds for a busy law firm!

Don't take a chance! Fully backup and encrypt that laptop or mobile device today!

Tips on How to Handle Wet Paper Legal Files

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With the disastrous flooding in North Carolina and South Carolina, it is likely that there are lawyers’ offices among the flooded. Once the waters recede, lawyers will have books and wet paper legal files to contend with. First, understand that the paper will never be the same, even if it is readable. According to the Smithsonian Institute, air drying can work, but if you have a lot of documents, you should put them in plastic bags and freeze them in the coldest freezer possible. Later, you can either call a professional to freeze dry the papers or work on them yourself, following instructions online. Anyone can easily see this approach isn’t the best. What if you have no electricity for a freezer? Will you have time for the delicate job of pulling pages apart? A better solution: make sure that all of your law firm’s documents are scanned and saved in an internet document storage site, such as Mozy, Carbonite or SpiderOak.